Hiring: Director, Finance & Operations

12/21/2018
 
Areas of Expertise: Operational excellence, financial management, systems integration, report generation
Reports to: President & CEO
Location: OTEC is located in West Toronto (Etobicoke), provides free parking and is accessible by public transit.  

NOTE: Only those applicants submitting a resume with a cover letter stating salary expectations will be reviewed and only those candidates considered for an interview will be contacted. Submit your resume to careers@otec.org. 

About OTEC 
 
A leader in Workforce Innovation, OTEC is an independent, not-for-profit Training, Consulting, and Workforce Development organization that designs and delivers innovative, high quality solutions for the development and growth of a professional, skilled workforce.  Originally created to serve the tourism education and skills training needs of Ontario’s Tourism and Hospitality Industry, today OTEC is the premier source for sector-based workforce development research, strategy, program design and consulting solutions. As specialists in Tourism, Hospitality and Service Sector training and strategy, OTEC Workforce Solutions is a leading organization in customer service and leadership training programs.   OTEC’s network of partners includes top global brands, leading research institutions and sectoral associations, premier destinations, and international thought leaders in workforce innovation. 
 
This is a unique opportunity for a strategic critical thinker to oversee and manage daily operations and data driven financial management in a progressive, growth-oriented organization. 
 
Core Responsibilities 
  • Directs and has accountability for the accounting functions of the organization, using a strategic and hands on approach to financial management, analysis, and long-term organizational development.
  • Provides oversight and decision-making for financial data management and IT functionality.
  • Responsible for procurement with vendors and suppliers for office and equipment and negotiates annual service agreements with President & CEO (i.e., IT, telephone, etc.).
  • Responsible for HR functions, payroll, and payroll records.  Manages invoicing, book keeping functions and inventory control.
  • Manages office processes, standards and equipment (i.e., computers, telephones, printers, etc.)
  • Project manages office physical restructuring and lease negotiations with the President & CEO.
  • Responsible for the monthly and annual financial reporting and the timely and accurate submission of all regulatory and statutory submission requirements.
  • Responsible for project budget development and expense management and reporting for large, multi-year government funded contracts (i.e., provincially, federally and municipally funded projects).
  • Responsible for annual audits and project contract audits to support annual financial statements.
  • Provides accurate and timely reporting and forecasting on operational financial performance as well as the detail and analysis for long-term planning.
  • Implements efficient operations systems and accounting practices in order to deliver comprehensive financial reports, maintenance of an adequate system of accounting records, and a set of controls and budgets designed to manage and mitigate risk, enhance the accuracy of the organizations reported financial results, and ensure that reported results comply with generally accepted accounting principles.
  • Oversee systems integration and functionality of organization’s Digital Strategy.
  • Supervision, coaching, and mentoring of Business Administration Coordinator who provides office financial administration and operational support to the organization. 
 
Experience and Qualifications: 
  • CPA designation or comparable recommended; MBA, Post Secondary Business Degree;
  • *Minimum 5 years’ experience in a progressively more responsible financial role working in the charitable/not-for-profit environment with understanding of government funding is ideal;
  • In-depth understanding of allowable revenue recognition methods for not-for-profits under GAAP;
  • Experience with Quickbooks and Salesforce (or similar financial and CRM systems) required;
  • Superior Excel skills;
  • Experience preparing reports for Boards and Board committees and understands the roles, issues and concerns;
  • Broad business knowledge and experience and understanding of organizational structure;
  • Experience supervising staff and managing external relationships;
  • Knowledge of related legislation including Personal Information Protection and Electronic Documents Act (PIPEDA) and the Freedom of Information and Protection of Privacy Act (FIPPA) is an asset. 
 
Competencies & Skills  
  • Strong financial acuity, analytical skills, planning and understanding of processes;
  • Strong attention to detail;
  • Critical thinking to ensure that specific controls are in place and adhered to;
  • Coaching, teamwork and strong communication skills necessary;
  • Collaborator who identifies opportunities for the organization and brings new ideas and concepts forward for discussion;
  • Excellent time management and organizational skills with the ability to initiate and manage complex projects and handle multiple priorities concurrently;
  • Ability to work autonomously and as a member of a team;
  • Strategic thinker who can contribute to strategic plans, business development, and can identify new product and market opportunties;
  • Information technology experience or an aptitude for technology is preferred.
  • General office management and book-keeping experience related to human resources, technology, administration and finances is necessary. 
*While Director level candidates are preferred, those candidates at a management level with the aptitude to progress into a Director role will be considered based on relevant experience. 

Our experience working with OTEC was a thoroughly enjoyable one. We were tremendously impressed by the professionalism of their approach and the quality of their work. American Express approached OTEC to develop a service training program for its partners in the restaurant industry... OTEC took the time and effort to research the needs of our audience and consulted with us every step of the way to produce an end product that we were proud to have our company name associated with.;

— Vice President of Public Affairs Communication and Quality Services,
American Express Canada


Adam Morrison
Vice President, Projects and Partnerships
416.622.1975 ext. 236
amorrison@otec.org